Shape Executive Privacy Policy

Shape Executive is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and disclose personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. Who We Are

Shape Executive ANZ is the trading name of LAMVMT (ABN 17 903 419 987), an Australian business advisory and executive coaching practice. Our principal place of business is Melbourne, Victoria, Australia.

Contact: scott.foster@shapeexec.com.au |  +61 473 161 317

2. What Personal Information We Collect

We may collect the following personal information:

• Contact details — name, email address, phone number, company name
• Enquiry information — the content of messages submitted through our contact form
• Professional information — business details, role, and relevant background information you choose to share during an engagement
• Website usage data — anonymised analytics data (page visits, browser type) if analytics are enabled

We only collect information that is reasonably necessary for our business functions.

3. How We Collect Personal Information

We collect personal information:

• Directly from you when you complete our contact form, send us an email, or contact us by phone
• Through your LinkedIn profile if you connect with us professionally
• During the course of an advisory engagement
• From publicly available sources such as company websites or professional directories

4. Why We Collect Personal Information

We collect and use personal information to:

• Respond to your enquiries and provide our advisory and coaching services
• Communicate with you about engagements, proposals, and relevant updates
• Manage our business relationships
• Improve our website and services
• Comply with our legal obligations

We will not use your personal information for direct marketing purposes without your consent.

5. How We Store and Protect Your Information

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure. Your information may be stored in secure cloud-based systems (including email and form submission platforms).

We retain personal information only for as long as necessary to fulfil the purpose for which it was collected, or as required by law. When no longer needed, we take reasonable steps to destroy or de-identify it.

6. Disclosure of Personal Information

We do not sell, rent, or trade your personal information. We may disclose your information to:

• Third-party service providers who assist us in operating our business (such as website hosting, form processing, and email services) — these providers are required to maintain confidentiality
• Professional advisors (such as lawyers or accountants) where necessary
• Regulatory bodies or law enforcement agencies where required by law

Where personal information is disclosed to overseas recipients (for example, through cloud-based platforms with servers outside Australia), we take reasonable steps to ensure those recipients handle your information in accordance with the APPs.

7. Your Rights

You have the right to:

• Access the personal information we hold about you
• Correct inaccurate or out-of-date information
• Request deletion of your personal information (subject to legal obligations)
• Complain about a breach of the APPs

To exercise any of these rights, contact us at scott.foster@shapeexec.com.au . We will respond within 30 days. If you are unsatisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au .

8. Cookies & Website Analytics

Our website does not currently use tracking cookies or third-party analytics platforms. If this changes, this policy will be updated and visitors will be notified.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available on this page with the date of last update noted above.

Questions? Contact Scott Foster directly at scott.foster@shapeexec.com.au or call +61 473 161 317 . All enquiries are handled personally and confidentially.